Referral Policy

Marin  Child  Care  Council  (MC3)  is  a  private  non-profit  agency  that  has  provided  a variety of services to children and families in Marin County since 1979.  The mission of the Marin Child Care Council  is  to  improve  the  availability,  accessibility  and  affordability  of  a range of child care options.

 

Marin Child Care Council maintains information on over 550 caregivers, including licensed family childcare homes, and licensed and license-exempt child care centers.  MC3 offers a variety of programs that have been designed to support and assist parents and child care providers, and to educate decision makers and the community about child care legislation, trends and issues.

 

Marin Child Care Council operates in accordance with applicable state and federal laws governing non-profit organizations.  The agency is governed by a Board of Directors that establishes policy.  MC3 operates on a non-discriminatory basis and gives equal treatment and access to services without regard to race, color, creed, sex, religion, marital status, age, national origin or ancestry, physical or mental disability, medical condition, sexual orientation, or any other consideration made unlawful by federal, state or local laws.

 

Referral services are available to licensed public or private child care centers and family child care homes and licensed exempt centers.  They are available  to  all  persons  free  of  charge  regardless  of  income  level  or  other  eligibility requirements.  MC3 does not recommend any particular childcare providers, facilities or services.   These  referrals  are  intended  to  provide  parents  with  a  range  of  choices,  and should in no instance be thought of as a recommendation to a particular provider, facility or service.

 

REFERRAL PROCEDURE

When a parent calls Marin Child Care Council for childcare referrals, essential information is taken to ensure appropriate referrals are made.  Any information received from a parent will be considered confidential.  The information obtained includes but may not be limited to:

 

a. Callers name

b. Location of work and home

c. Number of children and their ages

d. Type of care parent is considering (e.g., in-home, center-based family child care, etc.)

e. Location preference

f. Days and hours care is needed

g. An assessment of preferences

 

Referral hours are Monday through Friday 9:00am to 3:00pm

 

COMPLAINT PROCEDURES

While Marin Child Care Council is not a monitoring agency, occasionally it does receive complaints from parents or concerned citizens about providers.  MC3 is not authorized to offer any advice to parents or providers who may be construed as a recommendation or legal advice.

 

As a standard procedure all parents will be informed, at the time of referral, of their right to contact  Community Care Licensing Division at 1-844-LET-US-NO (1-844-538-8766) to  find  out  if  any  substantiated  or inconclusive complaints have been made against child care centers or licensed family child care homes.

 

Licensing reports are also kept on file at all centers and family child care homes, and parents can ask to see them when a visit to the site is made.

 

COMPLAINT POLICY

Any complaint against a childcare provider that is received by Marin Child Care Council on a health or safety issue will be relayed to Community Care Licensing or Family Child Care Licensing as appropriate.  Any complaint regarding abuse of child/children will be reported to Child Protective Services and the appropriate licensing body.

 

Complaints regarding health, safety, neglect or abuse will be handled as follows:

 

1.  The person initiating the complaint will be requested to immediately make a report to the appropriate licensing body and Child Protective Services, if warranted.

 

2.  MC3 staff will follow-up with Community Care Licensing or Children and Family Services to check the status of the complaint within two working days.

 

SUSPENSION OF SERVICES

Referrals to a provider will cease temporarily when:

 

1.  The provider wishes to be inactive.

 

2.  A license is invalid due to a change of site.

 

3.  The  licensing  body  requests  MC3’s  cooperation  in  the  investigation  of  a  licensing violation of a serious nature which involves the health and/or the safety of the child(ren) and/or a temporary revocation action is pending.

 

4. The licensing body notifies MC3 that a family child care home or center has had their license suspended, revoked or placed on probation, referrals will resume when the licensing body notifies MC3 that the suspensions has been lifted. (AB 72, Chapter 358)

 

5.  MC3 management determines that the situation or conditions at the center or family child care home constitute a health and safety risk to children.

 

If possible, the provider will be informed in writing of the temporary withholding of referrals.  The  provider  will  not  be  informed  if  the  licensing  body  requests  our  cooperation  in maintaining the confidentiality of the investigation.

 

Referrals to a provider will cease permanently when:

 

1.  A provider goes out of business or moves out of the area.

 

2.  A license is revoked.

 

Providers will be notified in writing if referrals have been permanently discontinued.  The notice shall include the reason(s) for the decision and shall inform the provider of the process for appealing the decision.

 

APPEAL PROCEDURES

A provider who feels services have been discontinued unfairly may appeal the decision as follows:

 

1. Sending  a  letter  detailing,  documenting,  and  supporting  the  case within  fourteen  (14) days of the date on the termination notice to:

 

Executive Director

Marin Child Care Council

555 Northgate Drive, Suite 105

San Rafael, CA  94903

 

2.  Within fourteen (14) days following receipt of documentation, the Executive Director or designee will contact the provider to set up an appeal hearing.

 

3.  The provider is required to attend the hearing.  Failure to appear will be considered an abandonment of the appeal.

 

4.  Marin  Child  Care  Council  shall  arrange  for  an  interpreter  at  the  hearing  if  one  is requested.

 

5.  Only persons directly affected by the hearing shall attend.

 

6.  The Executive Director shall act as hearing officer and shall explain the legal, regulatory and policy basis for the action.

 

7.  During the hearing the provider will be given an opportunity to explain the reason(s) they believe the decision to discontinue services was incorrect.  Marin Child Care Council staff may present additional information.

 

8.  The Executive Director shall respond in writing within fourteen (14) days of the Appeal

Hearing.

 

9.  If  the  provider  disagrees  with  the  decision  a  request may  be made  in writing, within fourteen  (14)  days  of  receipt  of  the  letter  from  the  Executive Director,  to  appeal  the decision to the Executive Committee.  The same process and timeframe will be adhered to.

 

10.  If the provider disagrees with the decision of the Executive Committee, a request may be filed for an Appeal Hearing with the State Department of Education, Child Development Division.  Address letter to:

 

 

California State Department of Education
Child Development Division
1430 N Street
Sacramento, CA  95814
Attention:  Appeals Coordinator

 

In accordance with the Funding Terms and Conditions for Resource and Referral Programs, documentation will be maintained on all complaints of a serious nature.  This documentation will be considered confidential and will be accessible to staff only.  No information will be released concerning the complaint or the investigation.  Any inquiries will be referred to the appropriate licensing body.

 

REINSTATEMENT

Referrals will resume to providers who were temporarily suspended when:

 

1.  The appropriate licensing body reports to Marin Child Care Council that the findings of the investigations were unsubstantiated or inclusive.

 

2.  The Executive Director reviews the case.

 

THE  MARIN  CHILD  CARE  COUNCIL,  AS  A  NON-PROFIT  AGENCY,  RELEASES  ALL BOARD MEMBERS AND STAFF FROM LEGAL RESPONSIBILITY.  THE STAFF IS NOT AUTHORIZED TO OFFER ANY ADVICE TO PARENTS OR PROVIDERS WHICH MAY BE CONSTRUED AS A RECOMMENDATION OR LEGAL ADVICE.

 

 

 

Copyright © 2016 Marin Child Care Council. All rights reserved.
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555 Northgate Drive, Suite 105

San Rafael, CA 94903 

Tel: 415.472.1092 

Fax: 415.472.2805

Staff Directory

Hours of Operation:

Main Office:

Monday - Thursday 8am to 4pm

Friday 8am to 3pm 

Resource and Referral Office:

Monday - Friday 9am to 3pm

 

* Scheduling accommodations made by appointment only*